Google Drive (which now incorporates Google Docs and other previously fragmented Google file services) is a Web-based interface that allows you to create, store, and edit several types of documents, including presentations, spreadsheets, and word-processed files. In addition, you can share the documents you make and work on them simultaneously with multiple collaborators. Google Drive supports importing and exporting files in many popular formats, including Microsoft Office, OpenOffice, and PDF standards.
According to UCF Policy 4-007.1 "Security of Mobile Computing, Data Storage, and Communication Devices," restricted data—including confidential or personal information such as student grades identified by emplID—must not be stored on third-party Internet cloud storage services. This includes Google Drive, but also applies to OneDrive, CrashPlan, Dropbox, iCloud, Box, and other services where user information is stored in non-university-affiliated data centers.
To use Google Drive, you’ll need a Google account (which does NOT necessarily mean that you must create a Google Mail—or Gmail—account, but if you have a Gmail account, it is already a Google account). To create a Google account:
Once you have a Google account (whether Gmail or otherwise), you can now access Google Drive with 15 gigabytes of storage. To get to the Google Drive interface:
The default interface for Google Drive displays all the documents you have created as well as all the documents shared with you. If you just created an account, there might not be much (if anything) visible yet. At this point, you can create a blank document or import one from your computer. To create a new Google document:
If you have documents shared with you, you will be able to see the account name of the person who created it and is sharing files with you. All people who are given access to a Google document can view and edit it simultaneously in real-time, and can even see where other people are in the document with colored cursors. To share one of your documents with specific people:
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