Recording a Lecture Using PowerPoint and Audio

Introduction

Instructors can record audio simultaneously while giving a PowerPoint-based presentation using its own built-in audio recorder. PowerPoint can record audio and slide timings while a lecture is in a slideshow, and can save this information in the presentation. Instructors can then deliver them to students via Webcourses or another website.

Recording Audio with PowerPoint

  1. Connect the microphone to the computer.
  2. Open desired presentation.
  3. Click on 'Slideshow > Record Narration' to start the recording. Please note that you should not go backwards in slide progression during the recording.
  4. Make sure the box next to "Link narrations to audio" does not have a check by it. PowerPoint will store the audio within the presentation itself, and will not make separate audio files.
  5. Click on 'Set Microphone Levels'. Speak into the microphone as you would use it normally, and the program will automatically adjust the volume levels. Once the volume is at a suitable level, click 'OK' to return to the previous window.
  6. Once you are ready to give your lecture, press 'OK'. Please have the following considerations while recording:
    • When you want to pause the recording, right click anywhere on the presentation and select 'Pause Narration'. When you want to resume, right click on the presentation again and select 'Resume Narration'.
    • If you decide to go back one slide during your presentation, it's recommended to pause the recording first. When you return to a previous slide while recording, you overwrite the recordings done on that slide before.
    • To finish recording, press the ESC key.
  7. Click on 'Save' when asked if you wish to save the slide timings as well.
  8. Save the presentation. You have finished recording your presentation. Close PowerPoint. The PowerPoint file has the audio built-in and saved, so simply upload this file to Webcourses.
  9. Consider converting the file to Shockwave Flash, so that it can play from within Webcourses rather than be downloaded. A free plug in called iSpring Free is recommended for this conversion.
  10. Remember that instructional material must be compliant with ADA requirements; see also this FAQ. You may wish to type captions into the "notes" field of each slide and provide the entire .ppt file (with no audio) if a request for accommodation is made.
 

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