Emergencies on campus are rare, but if one should arise during class, everyone needs to work together. You should be aware of your surroundings and familiar with some basic safety and security concepts.
- In case of an emergency, dial 911 for assistance.
- Every UCF classroom contains an emergency procedure guide posted on a wall near the door. You should make a note of the guide’s physical location and review the online version at http://emergency.ucf.edu/emergency_guide.html.
- You should know the evacuation routes from each of their classrooms and have a plan for finding safety in case of an emergency.
- If there is a medical emergency during class, you may need to access a first-aid kit or AED (Automated External Defibrillator). To learn where those are located, see http://www.ehs.ucf.edu/AEDlocations-UCF.
- To stay informed about emergency situations, you can sign up to receive UCF text alerts by going to my.ucf.edu and logging in. Click on “Student Self Service” (or Employee Self Service for faculty) located on the left side of the screen in the toolbar, scroll down to the blue “Personal Information” heading on the Student Center screen, click on “UCF Alert”, fill out the information, including e-mail address, cell phone number, and cell phone provider, click “Apply” to save the changes, and then click “OK.”
- Students with special needs related to emergency situations should speak with their instructors outside of class.
- To learn about how to manage an active-shooter situation on campus or elsewhere, view this video: https://youtu.be/NIKYajEx4pk.
The Classroom Security Primer is an excellent resource that provides faculty with quick-reference safety guidelines.
Information technology policy is governed not only by the university itself, but also by state and federal laws. University faculty and staff are expected to adhere to information security guidelines regarding the handling and security of sensitive information. UCF IT offers a website on this information.
Protecting Restricted Information
Restricted information, as defined by university policy 4-008, includes, but is not limited to, social security numbers, credit card, debit card, ISO, and driver’s license numbers, biometric data, medical records (ePHI), computer accounts, access codes, passwords, grades, email addresses, photographs, and other information protected by law or regulation.
Email is not appropriate for sending restricted information, as most email providers do not provide encryption.
Additionally, as described in university policy 4-007, restricted information is not to be stored on mobile devices or on third-party internet cloud storage services. This restriction applies to Google Drive, personal OneDrive, CrashPlan, Dropbox, iCloud, Box, and other services where user information is stored in non-university-affiliated data centers.
Physically protect restricted information and computing resources by following these simple tips:
- Use password-protected screensavers
- Make sure no one is looking over your shoulder when you enter your password
- Lock your doors when you leave your office
- Properly dispose of (e.g., shred) all documents that contain restricted information when they are no longer needed
- Never leave restricted information (employee or student information) in plain view
- Store backup copies of important files in a safe location.
- If it’s a dictionary word, it’s a bad password: Don’t use it!
- Use a mnemonic, such as the first letter of a song verse or a phrase, while adding in numbers, symbols ($,%,*), and UPPER/lowercase letters
- Change your password often. UCF standard is 60 days
- Never write down a password and never share accounts
- Do not give your password to anyone, not even the Service Desk
- Never use your UCF NID password for non-UCF systems
- Avoid the “save my password/remember my password” option on websites.